It is very important to ensure that the correct model of the declaration is selected to ensure that ‎the correct type of control and data of the ASYCUDA World System is made available. Bills of Export ‎are required for the following Models of Declaration:‎

  • EX 1‎ Permanent Exportation
  • EX 2‎ Temporary Export
  • EX 3‎ Re-export

Exporting to the EU forms part of the EPA agreement (African, Caribbean and Pacific States) ‎requires exporters to provide an EUR1 form.

Before completing an EUR1 certificate, exporters must confirm shipments meet the appropriate ‎qualification rules (See Customs Notices 827 and 828). For low value consignments (up to £5700.00 ‎‎(to be converted into Euros) agreed between the EU and ACP States) an invoice declaration may ‎be used to replace the EUR1 Form. Note: The EUR1 Form is the master document and can be ‎requested by your customer or EU Customs authorities for qualifying shipments regardless of ‎value. EUR Forms and Customs Notices can be obtained free from the Customs Helpline on tel: ‎‎0845 0109000.

A normal style commercial invoice is required (three copies), signed by the shipper (facsimile ‎signatures are not accepted) declaring that the details on the invoice are true and correct.

Information to be declared on the invoice includes:‎

  • full details of all parties involved and final destination if this is different from the address ‎shown;‎
  • country of origin of the goods (very important); ‎
  • transport details; ‎
  • shipping term (the Incoterms® 2010 rule, eg FCA, CIP, DAP) used; ‎
  • method of payment; packing details including net and gross weights and the container ‎number if full
  • container shipment being sent; ‎
  • detailed descriptions of goods, including quantity; ‎
  • unit prices, full amount including freight and insurance costs (when applicable). ‎

The invoice should also contain a signed clause confirming that the invoice details are true and ‎correct and that no arrangement has been entered into affecting the price of the goods between ‎the exporter and purchaser by way of discount, rebate, compensation, or in any manner other ‎than what is shown on the invoice.
‎‎If the goods being shipped are eligible for preferential import duty rates then you should provide a ‎combined Certificate of Value and Origin (C/VO) instead of the normal style invoice. (Combined ‎Certificate of Value and Origin Form No. 744A or No. 529 A4 size, one-sided only, on the back of ‎which invoices are printed). Packing List A packing list is recommended to assist Customs clearance ‎containing marks, weights and dimensions and content details. No specific form is required though ‎this should generally be in two copies.

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